This page provides step-by-step instructions on how to verify identity documents for police checks, and then finalise the check lodgement.
Only parish incumbent clergy and safe church officers are authorised to conduct this process.
If a member cannot provide all four ID documents, please contact the Diocesan Safe Church Officer.
Important: Verifying ID properly is required Federal Police regulations. The diocese can be audited.
Common ID selections
Here is a list of the most commonly presented ID types:
Quantity: 1
Full Australian birth certificate (not an extract or birth card)
Current Australian passport
Quantity: 1
Current Australian drivers licence, learner permit or provisional licence issued by a state or territory, showing a signature and/or photo and the same name as claimed
Quantity: 2
Medicare card
Photo identity card issued by the Australian Government or a state or territory government ie. Working with Children Card
Bank card/Credit card
Full Document List
You can view a full list of all document types at the bottom of the page.
Step 1: Sight the Documents
Physical Sighting
You must sight the original documents
There is no need to copy the documents
Passport & Drivers Licences
If a passport or drivers licence is presented, write down the document numbers.
Step 2: Log into CrimCheck
Logging in
Log into the CrimCheck admin area.
Logging in not working?
If you have forgotten you username or password, please contact the Diocesan Safe Church Officer.
Step 3: Find the right application
Outstanding Checks
Click on the Outstanding Checks menu item on the left-hand side
On your screen
You should now have a list of applications in green with a set of search boxes at the top.
Look for the application
Scroll down until you find the applicants name in the list of applications.
Use the seach feature
You can narrow the list by entering their surname in the Quick Filter search field and hitting enter.
Open the application
Once you have found their application listing, click on their name to open the application.
Step 4: Let's get to the ID section
On your screen
You should now have their draft application with a police check number at the top.
Find and click a link
On your screen you should now have their draft application with a police check number at the top.
Find the link that says Edit personal details and/or ID documents and click it.
Hint: it is just under the yellow boxes.
Don't worry, you won't be changing their application, just adding their ID.
Click the button
On your screen you should now see their police check form. Do not change anything on this page.
Scroll down and click on the button at the bottom of the page that says Save Draft and Continue to ID
Step 5: Add their Identity Documents
On your screen
You should now have a list of ID types to choose from.
Tick their ID types
Find a tick the ID types that you sighted physically.
There should be:
- 1 tick in the first category
- 1 tick in the second category
- 2 ticks in the third category
Add their document numbers
For Passport and Drivers Licences:
Add the document numbers in the respective boxes at the bottom the screen.
Don't forget to choose the state for the drivers licence
Click another button
Click the Save Draft and Continue button at the bottom of the screen
Step 6: Add your details
On your screen
You should now have a screen that says Verification - (OFFICE USE ONLY) at the top.
You are almost there.
Add your name and date
Near the top, add your name and date as the Signature of authorised checking officer.
Click another button
Click the Save Draft and Continue button at the bottom of the screen
Step 6: Lodge the application
On your screen
You should now be back to the draft application screen with their Police Check Number at the top.
Click another link
Look for and click the link that say Continue with Police Check Application. It is:
- Under the yellow box
- But above their name and reference number
- To the right of the edit link you used last time
On your screen
You should now have a screen that says Important Information near the top.
Tick the boxes
Tick any boxes near the bottom of the screen.
Click the finalk button
Click the final button that says Lodge Police Check Application.
Step 7: Party
On your screen
You should now be back to the list of applications.
Thank you!
You are now done. Thank you for playing an important part in our Safe Church Program.
It helps a lot!
What happens next?
The applicants result will be made available to the Diocesan Safe Church Officer. This may take 1-3 days.
If you need to run another verification process, return to step 3.
Commencement of Identity Documents
Quantity: 2
Full Australian birth certificate (not an extract or birth card)
Current Australian passport
Australian visa current at time of entry to Australia as a resident or tourist
ImmiCard issued by Department of Home Affairs (previously the Department of Immigration and Border Protection) that enables the cardholder to prove their visa and/or migration status and enroll in services
Certificate of identity issued by Department of Foreign Affairs and Trade (DFAT) to refugees and non-Australian citizens for entry to Australia
Document of identity issued by DFAT to Australian citizens or persons who have the nationality of a Commonwealth country for travel purposes
Certificate of evidence of resident status such as citizenship certificate or equivalent
Primary Use Documents
Quantity: 1
Current Australian drivers licence, learner permit or provisional licence issued by a state or territory, showing a signature and/or photo and the same name as claimed
Australian marriage certificate issued by a state or territory (church or celebrant-issued certificates are not accepted)
Current passport issued by a country other than Australia with a valid entry stamp or visa
Current proof of age or photo identity card issued by an Australian Government agency in the name of the applicant, with a signature and photo
Current shooters or firearms licence showing a signature and photo (not minor or junior permit or licence)
For persons under 18 years of age with no other Primary Use in Community Documents, a current student identification card with a signature or photo.
Secondary Use Documents
Quantity: 2
Medicare card
Photo identity card issued by the Australian Government or a state or territory government ie. Working with Children Card
Bank card/Credit card
Enrolment with the Australian Electoral Commission
Certificate of identity issued by DFAT
Document of identity issued by DFAT
Convention travel document secondary (United Nations) issued by DFAT
Foreign government issued documents (for example, drivers licence)
Security guard or crowd control photo licence
Evidence of right to an Australian government benefit (Centrelink or Veterans Affairs)
Consular photo identity card issued by DFAT
Photo identity card issued to an officer by a police force
Photo identity card issued by the Australian Defence Force
Aviation Security Identification Card
Maritime Security Identification card
Credit reference check
Australian tertiary student photo identity document
Australian secondary student photo identity document
Certified academic transcript from an Australian university
Trusted referees report